LilburnGA_RGB_thumb.png

City of Lilburn
City Council Meeting Agenda


April 10, 2017 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.
Call to Order
II.
Roll Call
III.
Pledge to the Flag
IV.
Approval of Agenda
V.
Announcements
1.
Easter Egg Hunt - Saturday, April 15
10:00 am - 12:00 PM @ Lilburn City Park.

For more information please visit the Easter Egg Hunt event page.
2.
Relay for Life (Lilburn) - Friday, April 21
5:00 PM - 10:00 PM @ Lilburn City Park.  

For more information visit the Lilburn Relay Rally page.
3.
Great American Cleanup - Saturday, April 22
8:00 AM - 12:00 PM on the Greenway Parking Lot.

For more information visit the Lilburn Great American Cleanup page.
4.
Taste of Lilburn - Saturday, April 22
1:00 PM - 4:00 PM @ Gartrell Nash Pavilion.

For more information visit the event page for Taste of Lilburn.
VI.
Ceremonial Matter
VII.
Public Comment
VIII.
Approval of Minutes
1.
City Council Draft Minutes for March 13, 2017
Staff Recommendations:
Motion to approve the City Council Draft Minutes from the March 13, 2017, meeting.
Mayor's Signature Required:
Yes
IX.
Public Hearing
X.
Agenda
1.
Intergovernmental Agreement (IGA) between the City of Lilburn & Gwinnett County Board of Registrations and Elections for City Elections using Election Equipment
Please find attached an IGA that contains the responsibilities of both the City of Lilburn and Gwinnett as it relates to the election equipment for the Special Election being held on November 7, 2017.
Department:
City Hall
Presenter:
Bill Johnsa
Staff Recommendations:
Motion to approve an Intergovernmental Agreement between the City of Lilburn and the Gwinnett County Board of Registrations and Elections for the use of election equipment.
Department Head Approval:
BJ
Mayor's Signature Required:
Yes
Budgeted:
Yes
City Manager’s Initials:
BJ
2.
Don Jose Mexican Restaurant #2 – New license for 4030 Lawrenceville Hwy Suite 6
The Alcohol Review Board met on March 16th to review a new application. The owner, Carlos Arellano, on behalf of Don Jose was present along with Julian Fernandez (agent) and Anastatio Abila (manager). The ARB recommends to the council to allow alcohol sales at this location. Mr. Arellano has other restaurants that have alcohol sales and operates the locations along with his mangers and agent.    
Department:
Finance
Presenter:
Angela Couch, City Attorney
Staff Recommendations:
Approve alcohol license.
3.
Lilburn Police and Court Complex –Contract for Professional Design Services
Per our Planning retreat decision to accelerate the construction of the future Police/Courts Complex, staff recommends entering into an agreement with Precision Planning, Inc. regarding professional design services. We were able to reduce the design costs and timeline by utilizing many of the same elements incorporated within the City Hall/Library complex. The proposal is a not to exceed fee of $275,000. Based on this type of arrangement, fees could be considerably less. This fee is considerably less ($76,955) than the original estimate provided in 2015. In addition, with construction pricing increasing 8-10% per annum, it makes financial sense to start the project as soon as possible. The design phase is anticipated to encompass approximately a six (6) month period. 
Department:
City Hall
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Approval of Contract between the City of Lilburn and Precision Planning, Inc. for professional design services for the future Lilburn Police Headquarters and Municipal Court Complex. Further, authorize Mayor to execute all documents on behalf of the City.
Department Head Approval:
BJ
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
2017 SPLOST
Current Balance:
$6,600,000
Requested Allocation:
$275,000
City Manager’s Initials:
BJ
XI.
Adjournment
As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations,information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.


The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.