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City of Lilburn
City Council Meeting Agenda


August 14, 2017 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.
Call to Order
II.
Roll Call
III.
Pledge to the Flag
IV.
Approval of Agenda
V.
Announcements
1.
Lilburn Food Truck Tuesday
Food Truck Tuesday was rescheduled to August 15, 6:00 PM - 9:00 PM @ City Park because of rain.

Enjoy dinner in the park!

More Details
2.
Rock the Park - Tribute (a tribute to the Allman Brothers Band)
September 9, 6:00 PM - 10:00 PM @ City Park

Tribute (a tribute to the Allman Brothers Band) brings your favorite tunes to Lilburn City Park! Food and beverages available for purchase beginning at 6 p.m.

For more information please visit our website.
VI.
Ceremonial Matter
1.
Lilburn Police Department Re-Certification
Mr. Mark Bender, Director of State Certification  for the Georgia Association of Chiefs of Police, will be presenting the Lilburn Police Department their re-certification plaque for August 2017 thru August 2020.
VII.
Public Comment
VIII.
Approval of Minutes
1.
City Council Draft Minutes For July 10, 2017
Staff Recommendations:
Motion to approve the City Council Draft Minutes and Executive Session Minutes from the July 10, 2017, meeting.
Mayor's Signature Required:
Yes
2.
2017 Millage Rate Public Hearing Draft Minutes For June 29 and July 10, 2017
Staff Recommendations:
Motion to approve the 2017 Millage Rate Public Hearing Draft Minutes from the June 29 & July 10 2017, meeting.
Mayor's Signature Required:
Yes
IX.
Public Hearing
1.
RZ-2017-01 to allow residential development on property located at 3826 Burns Rd, District 6, Land Lot 150, Parcel 445, containing 1.07 acres.
ZONING HISTORY
The subject 1.07 acre parcel was annexed in 2011 because of its commercial zoning and has remained undeveloped since.

APPLICANT’S INTENT
The applicant intends to subdivide the property into 5 single family lots. 

ANALYSIS OF REZONING REQUEST
The Planning Commission recommends approval with the following conditions:

  1. In accordance with US 29 Overlay, provide a 5-foot wide sidewalk along the entire road frontage of Burns Road (approximately 140 lf) to accommodate pedestrian accessibility to nearby commercial sites. 
  2. In accordance with US 29 Overlay, provide the Planning & Economic Development Department with building elevations prior to issuance of building permits. To be included in the renderings shall be a mix of materials, textures, and colors to make each unit unique. 
  3. House design shall include carports or garages to be sized for a minimum of 2 cars.

Public Hearing (Y/N)
Yes
Department:
Planning & Economic Development
Presenter:
Joellen Wilson, City Planner
Staff Recommendations:
Staff recommends a motion to approve Ordinance No. 2017-512 approving RZ-2017-01 with conditions.
Mayor's Signature Required:
Yes
X.
Agenda
1.
Abandonment of Right-of-Way - Trigg Square & Lula Street
Trigg Square is under contract for a mixed use development which includes retail/restaurant space fronting Main Street and town-home development on the remainder of the property. 

Concept plans have been prepared and submitted for preliminary review and the preferred plan is one that, not only provides parking along Main Street, but also interior to the site behind the commercial strip fronting Main. In order to more efficiently develop the site, the 20-foot alleys that crisscross the site and 25 feet of Lula Streets' 100-foot right-of-way is proposed to be abandoned. 

Not only will parking be provided along the front and rear of the commercial portion of the site, the developer is in agreement to provide 90-degree parking along First Avenue and Lula Street. This will help accommodate increased activity in Old Town by providing more convenient parking within easy walking distance to the commercial activity.

Attached is the conceptual site plan. Also attached is a survey showing the former Public Works site that is under contract, the alleys that cross the site and the right-of-way of Lula.
Department:
Planning & Economic Development
Presenter:
Doug Stacks
Staff Recommendations:
Staff recommends approval of the abandonment of the subject right-of-ways (the 20-foot alleys that crisscross the site and 25 feet of Lula Streets' 100-foot right-of-way) subject to the closing of the Wexelberry at Old Town LLC and DDA-owned properties.
2.
2018 Local Maintenance Improvement Grant
The City is in receipt of 2018 LMIG funding in the amount of $122,196.78. The City will be required to provide a 30% match ($36,659). Please find recommended projects listed below:

Webb Parkway
Business Park Court
Remington Drive and Remington Court   


Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to approve 2018 Local Maintenance and Improvement Grant Funding transportation projects, to include: Webb Pkwy, Business Park Ct, Remington Dr., and Remington Ct. Further, authorize Mayor to execute all documents on behalf of the City of Lilburn.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
LMIG ($122,196.78 ) 2017 SPLOST($36,659)
Current Balance:
LMIG -122,196.78 2017 SPLOST - $299,978
Requested Allocation:
$160,000
City Manager’s Initials:
BJ
3.
Branded Barrel Alcohol License
The Temporary Restraining Order placed on the Branded Barrel has yet to be lifted. Work has begun on completion of the project, however, they haven’t opened. 

Obviously these are extraordinary circumstances and further extension of opening is due. 

Department:
Planning & Economic Development
Presenter:
Doug Stacks, Director of Planning & Economic Development
Staff Recommendations:
Staff recommends approval of an extension until the Temporary Restraining Order is no longer in effect.
XI.
Adjournment

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations, information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.