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Gartrell Nash Pavilion Rental Application


  1. 1. Gartrell Nash Pavilion
  2. 2. Reservation
  3. 3. Contact Information
  4. 4. Pavilion Usage Policy
  5. 5. Pavilion Usage Policy (cont'd)
  6. 6. Agreement
  • Gartrell Nash Pavilion

    1. The pavilion is available on a first-come, first-served basis. Reservations must be made at least 10 business days prior to the rental date and will be tentative for 7 business days until the payment is received by mail or in person at 340 Main St. Lilburn, GA 30047. For further inquiries, contact us at 770-638-2186.

    2. Forms of Payment Accepted:

      All payments must be submitted by mail or in person. The City of Lilburn accepts debit/credit cards (with a 3% processing fee), personal checks, money orders, or exact cash for the rental fee. No out-of-state or counter checks will be accepted. Checks should be made payable to the City of Lilburn.

    3. All rentals are required to pay a $100 damage deposit, separate from the rental fee. It may be in the form of cash, or check. The damage deposit will be refunded the following business day of rental date, except where deductions are required. 

    4. Rental Change and/or Cancellation
      Renter must notify City Hall immediately to see if a change in the contract is feasible. Requests to alter the contract may not be accepted. If a change occurs that results in a decrease in the fee paid, no refunds will be issued for the difference. A fee of $25 will be charged to reschedule an existing rental.
    5. CANCELLATION (prior to rental)
      30 DAYS OR MORE
    6. REFUND
    7. 8-29 DAYS
    8. 50% RENTAL FEE
    9. 7 DAYS OR LESS*
    10. 0% RENTAL FEE
    11. *If 7 days or less prior to the rental date, refunds will only be made in the event of the park closing. Inclement weather is not considered a park closing.
    12. Emergency Rescheduling: A two (2) hour prior notice is required for cancellation for any emergency reason (family emergency or actual inclement weather the day of the rental). Renter must call City Hall at 770-638-2186 during regular business hours. Renters will be allowed to reschedule within one year of the original rental contract date if emergency rescheduling criteria has been met. A rescheduling fee of $25 will apply. In the case of inclement weather, we do not assume your rental has been postponed.

    13. Are you a Non-profit Organization?*
      Non-profits will receive a 10% discount off rental fee with proof of non-profit status at time of application and/or payment.
    14. You may upload, mail, or submit in person.
    15. Will you be using a caterer?*
      If you will be using a caterer to serve food or beverage at your event, a Food Service Authorization Form and related insurance forms must be submitted to the City of Lilburn at least two (2) weeks prior to the rental date. Failure to do so will result in denying the catering company access to park grounds.
    16.  *